Freelance Writing Tools and Resources: Your Arsenal

In the dynamic world of freelance writing, having the right tools and resources is akin to a craftsman having a well-stocked workshop. These tools enhance your writing capabilities and streamline various aspects of your freelance business, from organization and productivity to client communication and self-promotion. In this exploration, we’ll delve into a comprehensive arsenal of freelance writing tools and resources that can empower you to navigate the diverse challenges of the industry and elevate your freelance writing career.

Word Processors and Writing Software:

Microsoft Word: A classic choice, Microsoft Word remains a staple for many writers. Its formatting, reviewing, and collaborating features make it versatile for various writing projects.


Google Docs: For collaborative writing and easy cloud-based access, Google Docs is a popular choice. It allows real-time collaboration and seamless sharing with clients.

Scrivener: Ideal for longer projects like novels or complex articles, Scrivener provides a structured environment with tools for organizing research, notes, and drafts.

Grammar and Writing Style Tools:

Grammarly: An indispensable tool for writers, Grammarly checks grammar, spelling, and style. It integrates with browsers’ word processors and can be a valuable companion in maintaining writing quality.

ProWritingAid: Similar to Grammarly, ProWritingAid offers in-depth writing analysis, providing insights into areas such as readability, style, and overused words.

Content Planning and Organization:

Evernote: An all-encompassing note-taking app, Evernote lets you capture ideas, images, and notes, making it a versatile tool for research and organization.

Asana: Ideal for managing more significant projects, Asana helps you break down tasks, set deadlines, and collaborate with clients or team members.

Research and Reference Tools:

Google Scholar: For academic and research-oriented writing, Google Scholar is a treasure trove of scholarly articles and publications.

Zotero: A reference management tool, Zotero helps you organize your research, collect citations, and generate bibliographies effortlessly.

OneLook Dictionary: A powerful tool for writers, OneLook Dictionary allows you to explore various definitions and synonyms, enhancing the richness of your vocabulary.

Time Management and Productivity:

RescueTime: Track your time usage with RescueTime to gain insights into your work habits. It helps you identify areas for productivity improvement.

Focus@Will: This app provides personalized music to enhance focus and productivity during writing sessions.

Pomodoro Technique Apps: Apps like Focus Booster or Tomato Timer can help you implement the Pomodoro Technique, a time management method that promotes focused work intervals.

Writing Communities and Inspiration:

Writing Prompts Subreddits: Platforms like Reddit have vibrant writing communities with dedicated subreddits providing writing prompts, feedback, and inspiration.

NaNoWriMo (National Novel Writing Month): Participating in NaNoWriMo can motivate you to write a novel in a month alongside a supportive global community.

Medium: Beyond being a platform for publishing, Medium is a community of writers and readers. Engage with other writers, share insights, and find inspiration.

Social Media and Networking:

LinkedIn: Create a professional profile on LinkedIn to connect with other writers, editors, and potential clients. Join relevant groups and participate in discussions.

Twitter: Follow writing hashtags, engage with writing communities, and share your work on Twitter to broaden your network and visibility.

Design and Visual Content:

Canva: For writers who need to create visuals for blog posts or social media, Canva offers an intuitive platform for designing graphics and promotional materials.

Unsplash: Access a vast collection of high-quality, royalty-free images on Unsplash to enhance the visual appeal of your writing projects.

Invoicing and Financial Tools:

FreshBooks: Ideal for freelancers, FreshBooks simplifies invoicing, expense tracking, and financial reporting.

Wave: A free accounting tool, Wave offers features like invoicing, receipt scanning, and payroll management.

Communication and Collaboration:

Slack: For real-time communication with clients or collaborators, Slack provides a platform for instant messaging and file sharing.

Zoom: Essential for virtual meetings, Zoom facilitates effective communication and collaboration, allowing you to connect with clients or attend virtual events.

Website and Portfolio Platforms:

WordPress: Create a professional website or blog with WordPress to showcase your portfolio, writing samples, and services.

Wix: An easy-to-use website builder, Wix allows you to create a visually appealing online portfolio without extensive technical expertise.

Email Marketing Tools:

Mailchimp: Mailchimp offers user-friendly email marketing features for freelancers looking to build an email list and send newsletters.

Learning Platforms:

Udemy: Access a vast library of courses on Udemy to enhance your writing skills, learn about marketing, or explore new genres.

Skillshare: A platform for creative learning, Skillshare offers courses on writing, storytelling, and various aspects of freelancing.

Podcasting Tools:

Audacity: An open-source audio editing software, Audacity is perfect for freelancers venturing into podcasting or adding audio content to their repertoire.

Anchor: For those interested in starting a podcast without a steep learning curve, Anchor simplifies podcast creation and distribution.

Legal and Contract Resources:

Docracy: Access free legal documents on Docracy, including freelance contracts and agreements. Customize these templates to create clear and comprehensive contracts for your freelance writing projects.

Social Proof and Testimonial Tools:

LinkedIn Recommendations: Request and display recommendations on your LinkedIn profile. Positive testimonials from clients add credibility and serve as social proof of your expertise.

Testimonial Request Emails: Use tools like Boomerang or Mixmax to schedule testimonial request emails after completing successful projects. Timely and personalized requests increase the likelihood of receiving positive feedback.

Virtual Collaboration Tools:

Google Workspace: Formerly known as G Suite, Google Workspace provides a suite of tools for virtual collaboration, including Google Drive, Google Meet, and Google Calendar.

Microsoft Teams: Ideal for collaborative writing projects, Microsoft Teams facilitates communication, file sharing, and project management within a unified platform.

Mind Mapping and Brainstorming:

MindMeister: Create mind maps to organize ideas, outline projects, and facilitate brainstorming sessions. MindMeister is a collaborative tool that allows real-time editing and sharing. A user-friendly mind mapping tool, is accessible online and provides a visual way to organize thoughts and concepts.

Project Tracking and Time Logging:

Clockify: Track time spent on different writing projects with Clockify. This tool helps you analyze productivity, allocate time efficiently, and generate accurate invoices.

Toggl: Toggl is a straightforward time-tracking tool that allows you to monitor the time spent on each writing task. It’s beneficial for freelancers working on hourly projects.

Password Management:

LastPass: Safeguard your online accounts and maintain vital password hygiene with LastPass. This password manager securely stores and manages your login credentials.

1Password: Another excellent password manager, 1Password simplifies creating and storing complex passwords, ensuring the security of your online accounts.

Cloud Storage Solutions:

Dropbox: Store and share files securely with Dropbox. It’s an efficient way to collaborate with clients and share large documents or writing samples.

OneDrive: Integrated with Microsoft Office, OneDrive is a cloud storage solution that seamlessly syncs with your writing software and provides easy access to files from various devices.

Learning Resources for Writers:

The Writer’s Digest: Access a wealth of articles, webinars, and resources on The Writer’s Digest. It covers various aspects of writing, publishing, and freelancing.

Copyblogger: A go-to resource for content marketers and writers, Copyblogger offers insights into effective writing, copywriting, and content marketing strategies.

File Conversion Tools:

Online-Convert: Convert documents, images, and other files into different formats with Online-Convert. It supports various file types, ensuring compatibility with multiple platforms.

Calibre: Specifically designed for e-book authors, Calibre is a powerful tool for converting and organizing e-book files.

RSS Readers:

Feedly: Stay updated on industry trends, news, and blogs with Feedly. It aggregates content from various sources, allowing you to customize your reading list.

Inoreader: Another versatile RSS reader, Inoreader offers features like content discovery, search, and offline reading for staying informed on relevant topics.

Analytics and Performance Tracking:

Google Analytics:  This data informs your content strategy and marketing efforts.

Bitly: Shorten and track links with Bitly. This tool provides insights into link clicks, helping you assess the effectiveness of your promotional efforts.

Collaboration and Feedback Platforms:

Upwork: Similar to Fiverr, Upwork is a platform that facilitates collaboration and project-based work. It’s a valuable resource for finding freelance opportunities and building connections.

Remote Writing Retreats and Workshops:

Writeaway: Join virtual writing retreats on Writeaway to immerse yourself in focused writing sessions, connect with fellow writers, and benefit from mentorship opportunities.

The Writing Cooperative: Engage with the writing community on The Writing Cooperative, which offers virtual workshops, writing challenges, and collaborative projects.

Browser Extensions for Writers:

Mercury Reader: Simplify online reading with Mercury Reader. It removes clutter from web articles, providing a clean, distraction-free reading experience.

Grammarly Browser Extension: Extend Grammarly’s proofreading capabilities to your browser with the Grammarly extension. It checks your writing in real time, offering suggestions for improvement.